Parent Teacher Meeting implementation for online classes

Overview

Initially, one of the online learning platforms that we worked for lacked a structured mechanism for regular parent-teacher interactions, leading to a gap in clear communication about student progress. Recognizing the need to enhance transparency and parental engagement, a dedicated Parent Teacher Meeting (PTM) feature was strategically introduced. The PTM initiative provided personalized insights into each student’s performance, significantly boosting parental confidence and driving an increase in renewal rates. The PTM also addressed any concerns regarding student learning for the parents.

Objective:To establish a systematic and personalized communication channel that regularly informs parents about their child’s academic performance, fostering increased trust, satisfaction, and higher renewal rates.

PTM however had to be done for both individual Session (1:1) and Group Sessions (1:4/1:N). In order to ensure that student learning is not affected, we took the below approach during implementation

Individual Sessions (1:1): Parent Teacher Meetings were seamlessly integrated within the existing individual class sessions. Following the generation of a personalized report card, teachers dedicated a portion of regular class time to deliver comprehensive performance feedback directly to parents. This approach maximized convenience and leveraged existing schedules. There were no changes in the existing schedule of the student.
Group Sessions (1:4 /1:N): For group sessions, an additional dedicated PTM session was introduced into the curriculum timetable. These sessions that were called Spotlight sessions were specially designed to last 30 minutes, featuring structured interactions including celebration of student milestones, a detailed discussion on individual student progress, and previewing upcoming learning modules. This dedicated session ensured personalized attention for each parent, reinforcing their engagement without disrupting regular curriculum flow. The PTM session was conducted on the exact regular timetable and the entire schedule for the students rewritten to accommodate this session.

Post Session

Post the session the teacher would fill in a form that would be sent to the parents for getting feedback for the Parent Teacher Meeting (PTM) Session. In case the parent missed out on the PTM session, a reminder would be sent out to them to attend the next PTM Session.

Key Features

Some of the key features of the platform included

Automated email and message reminders for parents before each PTM.
Integrated report card generation and feedback forms for seamless user experience.
Dedicated interfaces for teachers to manage and track PTM interactions, including attendance and follow-up communication.
Structured “In The Spotlight” sessions with clearly defined teacher-parent interaction guidelines and feedback collection mechanisms.

Outcomes Of Parent Teacher Meeting

Achieved a 100% improvement in renewal rates post-implementation.
Maintained consistent parent attendance, reaching up to 70% in Spotlight sessions.
Received positive feedback from parents, with high satisfaction ratings directly linked to improved student engagement and learning outcomes.
Enhanced operational efficiency through structured and streamlined communication processes.